This qualification reflects the role of individuals who apply project management skills and knowledge in a wide variety of contexts. The job roles that relate to this qualification may include Contracts Officer, Project Administrator and Quality Officer.

Individuals in these roles work autonomously, and might be members of a project team, with no direct responsibility for overall project outcomes. Primarily, these roles would support wider project operations. They may use project tools and methodologies selectively to support organisational or business activities.

BSBPMG427 - Apply project procurement procedures

Unit of competency

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Application

This unit describes the skills and knowledge required to assist with procurement for a project. It involves identifying procurement requirements, assisting with supplier selection, conducting procurement activities, and assisting with procurement finalisation activities for the project.

The unit applies to individuals who are project practitioners working in a project support role.

The project assistant may be part of a project team under the direction of a project manager, or may work as part of a smaller scale, self-directed team.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

Unit Sector

Business Competence – Project Management

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements according to project objectives

1.2 Contribute to developing procurement-management plan and documentation

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations and assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Assist relevant personnel in establishing and checking relevant stakeholders perform agreed terms

2.5 Assist in developing contractual documentation

3. Conduct procurement activities

3.1 Test and accept supplies and confirm fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information according to reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers and contractual supply documentation

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement activities

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to making changes to project procurement procedures based on feedback received

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

SKILL 

DESCRIPTION 

Reading

  • Applies appropriate strategies to construct meaning from a variety of texts

Writing

  • Contributes to developing project documents using vocabulary and structure appropriate to audience, context and purpose
  • Completes project documentation using required formats and structure

Oral Communication

  • Participates in verbal exchanges using clear language and appropriate non-verbal features to provide and seek information
  • Uses questioning and listening skills to check and confirm understanding

Numeracy

  • Uses basic mathematical formula to calculate whole numbers and decimals to confirm financial accounts match purchased items

Initiative and enterprise

  • Understands responsibilities and boundaries associated with own role
  • Adheres to organisational policies and procedures when planning and undertaking work

Teamwork

  • Uses accepted communication practices and protocols to share or provide information
  • Collaborates with others to achieve project outcomes

Planning and organising

  • Plans, organises and implements tasks required to achieve outcomes according to organisational requirements
  • Reflects on outcomes to gain insights into future improvements

Unit Mapping Information

Supersedes and is equivalent to BSBPMG416 Apply project procurement procedures.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10


Teaching materials

BSBPMG425 - Apply project information management and communications techniques

BSBPMG429 - Apply project stakeholder engagement techniques

BSBPMG424 - Apply project human resources management approaches

BSBPMG423 - Apply project cost management techniques

BSBPMG426 - Apply project risk management techniques

Unit of competency

Modification History

Release  

Comments  

Release 1

This version first released with BSB Business Services Training Package Version 7.0.

Application

This unit describes the skills and knowledge required to assist with aspects of risk management in a project. It specifically involves planning for, controlling and reviewing risks associated with the project, and assisting in this process where required.

The unit applies to individuals who are project practitioners working in a project support role.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.

Unit Sector

Business Competence – Project Management

Elements and Performance Criteria

ELEMENT 

PERFORMANCE CRITERIA 

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with risk analysis and planning

1.1 Identify project deliverables, objectives and resources

1.2 Identify and prioritise potential and actual risks of project, and advise project manager

1.3 Establish with relevant personnel risk-analysis methods, techniques and tools

1.4 Contribute to developing risk management strategies, approaches and plans according to organisational policies and procedures

1.5 Contribute to developing and implementing risk-reporting mechanisms

2. Review risks and execute risk-control activities

2.1 Monitor actual and potential risks according to agreed project and risk management plans and advise project manager of changing circumstances

2.2 Identify opportunities and changing environment for project activities, and advise project manager

2.3 Contribute to amending project and risk management plans and confirming plans reflect the changing environment

2.4 Contribute to reporting opportunities for risk control

3. Develop contingency plan

3.1 Contribute to corrective action on risks according to risk management plan and delegated authority

3.2 Contribute to review of contingency plans on an ongoing basis

3.3 Confirm tasks allocated to individuals and teams are agreed with supervisor before implementation

3.4 Apply and monitor risk-contingency measures

4. Contribute to assessing risk management outcomes

4.1 Contribute to ongoing review of project outcomes and determine effectiveness of risk management activities

4.2 Seek feedback and identify risk management issues

4.3 Report risk management issues and responses to relevant stakeholders

4.4 Make changes to project management techniques based on feedback received

Foundation Skills

This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

SKILL 

DESCRIPTION 

Reading

  • Applies appropriate strategies to construct meaning from complex texts

Writing

  • Documents results of analyses using required organisational formats
  • Contribute to project documentations using structure and vocabulary appropriate to audience, context and purpose

Oral communication

  • Participates in a range of verbal exchanges using clear language and non-verbal features to provide relevant information
  • Uses active listening and questioning techniques to elicit views and opinions of others

Self-management

  • Identifies responsibilities of own role in terms of its contribution to broader goals of work environment

Teamwork

  • Selects appropriate communication protocols in a range of work contexts
  • Collaborates and cooperates with others to achieve shared goals

Planning and organising

  • Sequences and schedules required tasks and activities and manages relevant communication
  • Identifies outcomes to identify opportunities for future improvement

Unit Mapping Information

Supersedes and is equivalent to BSBPMG415 Apply project risk management techniques.

Links

Companion Volume Implementation Guide is found on VETNet - https://vetnet.gov.au/Pages/TrainingDocs.aspx?q=11ef6853-ceed-4ba7-9d87-4da407e23c10


BSBPMG420 Apply project scope management techniques

BSBPMG421 Apply project time management techniques

BSBPMG422 Apply project quality management techniques